1. Overview
Asian Rentals Private Limited ("Asian Rentals," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Platform. By using the Platform, you consent to the data practices described in this Policy. If you do not agree, please do not use the Platform.
2. Information We Collect
We collect the following categories of information:
A. Corporate & Account Information
- Company name, authorized contact name, designation
- Corporate email address and phone number
- GSTIN for compliance and invoicing
- PAN, registered business address, and bank account details for financial transactions
- Equipment ownership documents and operator certification records
B. Project & Location Data
- Project site locations for logistics and equipment dispatch coordination
- GPS/location data (with permission) for real-time equipment tracking and fleet management
- Project requirement details including equipment type, duration, and deployment locations
- Material consumption and progress tracking data during active projects
C. Information Collected Automatically
- Device and browser information (type, OS, IP address)
- Usage data: pages visited, features used, session duration
- Cookies and similar tracking technologies for platform functionality
D. Information from Third Parties
- Payment gateway data (we do not store full card or bank details)
- KYC verification results from authorised verification services
3. How We Use Your Information
Your data is used strictly for the following purposes:
- Project Matching: Matching your project requirements with verified equipment suppliers and fleet owners
- Dispatch Logistics: Coordinating equipment mobilization and managing on-site operations
- Invoicing & Compliance: Processing GSTIN-based invoices and maintaining financial records
- Service Improvements: Analyzing anonymized usage patterns to improve platform features
- Account Management: Creating and maintaining your corporate account and providing support
- Fraud Prevention: Detecting unauthorized access, fraudulent listings, or platform misuse
- Legal Compliance: Meeting obligations under the IT Act 2000, GST regulations, and other Indian laws
We will not use your data for advertising, marketing to third parties, or any purpose beyond those listed above without obtaining your explicit consent.
4. Information Sharing
We do not sell your personal or corporate data. Your information is shared only as follows:
- Verified Logistical Partners & Fleet Owners involved in your specific transaction
- Service Providers (cloud hosting, payment processors, communication) under data processing agreements
- Legal Authorities when required by law, court order, or government regulation
- Business Transfers in the event of a merger or acquisition, subject to confidentiality protections
5. Cookies & Tracking
We use cookies and similar technologies to:
- Keep you logged in across sessions
- Remember your preferences (location, filters)
- Analyse traffic and usage patterns (via anonymized analytics)
- Display relevant content
You can control cookie settings through your browser. Disabling cookies may affect some Platform functionality. We do not use cookies to display third-party advertising.
6. Data Retention
We retain your personal data for as long as:
- Your account is active
- It is necessary to fulfill the purposes outlined in this Policy
- We are required to do so by law (typically 7 years for financial records under Indian law)
After account deletion, non-financial personal data is purged within 90 days. Anonymized, aggregated usage data may be retained indefinitely for analytics purposes.
7. Data Security
We implement industry-standard encryption protocols and technical measures, including:
- TLS/SSL encryption for all data in transit
- Encrypted storage for sensitive fields
- Access controls on a strict need-to-know basis
- Regular security audits and vulnerability assessments
Despite our efforts, no system is 100% secure. In the event of a data breach affecting your rights, we will notify you within 72 hours as required by applicable law.
8. Your Rights
Under applicable Indian privacy laws, you have the right to:
- Access — request a copy of the personal data we hold about you
- Correction — request correction of inaccurate or incomplete data
- Deletion — request deletion of your data (subject to legal retention obligations)
- Portability — receive your data in a machine-readable format
- Objection — opt out of non-essential data processing
To exercise any of these rights, email us at privacy@asianrentals.in. We will respond within 30 days.
9. Children's Privacy
The Platform is not intended for use by individuals under the age of 18. We do not knowingly collect personal data from minors. If we discover we have collected data from a minor, we will delete it immediately. If you believe a minor has registered on our Platform, please contact us at privacy@asianrentals.in.
10. Contact Us
For privacy-related questions, requests, or complaints:
Data Protection Officer
Asian Rentals Private Limited
Prahir Apartments, Patel Estate Rd, Opp. Unichem Lab, Near Amboli Police Station, B R Nagar, Jogeshwari West, Mumbai, Maharashtra 400102
Email: privacy@asianrentals.in
Phone: +91 9987168792